Job detail

-      Monitor costs and expenses to assist in budget preparation

-      Coordinate office activities and operations to secure efficiency of office work flow and compliance to company policies

-      Supervise administrative staff and divide responsibilities to ensure performance

-      Ensure all the time the office is clean and clear with Green/healthy environment and high level of working safety and staff welfare.

-      Completing and overseeing the maintenance and repair works of all systems for plumbing, electrical, ventilation, air conditioning, security, lighting and fire safety in the head office and project offices.

-      Manage SIM Card, phone calls and correspondence (e-mail, letters, packages etc.)

-      Handle and control all office facilities and security/Safety equipment and spare parts stock: electrical tools, appliances and materials (i.e. power drill, electric screwdrivers, wire, light bulbs, plugs…etc.), air conditioner spare parts, fire extinguishers…

-      Register and update all office equipment and assets inventory database including furniture, desk computers, laptops, printers, air conditioners, refrigerators, coffee machines and other equipment considered as fixed assets.

-      Control E-Security System for the head office.

-      Supervise all repair works and renovations of the building in the head office.

-      Properly arrange new workstations for new comers according to the request of concerned department staff.

-      Initiates requests for the maintenance and repairs of office equipment and facility maintenance and repairs; coordinates movement of office furniture and equipment within department

-      Assist the teams (maintenance, cleaner and security guards) in processing any paper works.  

-      Monitors the processing of invoices for payment to vendors and the maintenance of account and expenditure records

-      Track stocks of office supplies and place orders when necessary

-      Establishes work standards and oversees staff training on work and program operations and conducts performance evaluations and initiates disciplinary actions as required  

      -      Perform other tasks assigned by Line Manager/HRD

-      Bachelor degree in HR & Administration or related field

-      5 years of work experience in HR & Administration, Facility or Operations and logistics Management

-      Experience working in a team-oriented, collaborative environment

-      Experience with Setting Objectives/KPI for the team and evaluation.

-      Ability to communicate in English

-      Excellent communication and leadership skill

-      Ability to use Ms. Office, outlook, internet and other related applications.

-      Be flexible and available to interact with employees at all levels

-      Be detailed, precise, serious and careful

-      Good negotiation skill and well organized

-      Knowledge of electrical wiring (or being an electrician), plumbing and air conditioner is a plus

-      Good team management skill

-      Initiative, commitment, honesty, flexibility, independent and adaptability